For what reason can you take a leave of absence? The procedure for granting academic leave in the presence of debts
Most students know that the period of study can be interrupted for valid reasons. After the end of the break, young people continue to attend classes while maintaining budget places. In this regard, you need to know what happens when not all exams are passed and whether you can take academic leave if you have debts.
For what reasons are academic leave given?
Under certain circumstances, students may temporarily stop studying to resolve problems. During this period, you will not have to attend classes or take exams. This type of additional vacation is called academic leave (AO). Its duration depends on the needs of the student. The academic term ranges from six months (one session period) to 2 years. In exceptional cases, the duration of the leave may be extended.
Reasons for receiving academic leave vary depending on the student’s personal circumstances. Among the grounds for registering a JSC, the most popular are the following:
- Leave for medical reasons. Provided to a student in case of prolonged illness, if during this time studying is difficult.
- JSC for pregnancy and childbirth. Also, female students often take the opportunity to apply for an academic permit in case of child care needs.
- For family reasons. A period of long rest is presented individually, taking into account the current personal situation. This could be the illness of a relative and the need to care for him, or a difficult financial situation. But in this case, you will have to confirm the need for leave with a number of documents, including medical ones.
- During military service.
The application for academic leave in 2018 does not have a standard form. As a rule, educational institutions develop special forms. A request is submitted to the rector, indicating the following information:
- last name, first name, patronymic of the student, faculty of study, course, department, specialty;
- reason for leave with supporting documents attached;
- duration of the academy.
Management educational institution is not willing to grant academic leave with debts, but in some cases it can meet the wishes of students
The management of the educational institution is not willing to provide academic leave with debts. But in some cases it may meet the wishes of students.
Academician Leave for students studying at the expense of the budget and on a paid basis, including those with debts, is allowed an unlimited number of times. You will not be required to pay tuition during these periods.
Will they give a joint stock company with unpaid debts
Students should understand that AO does not mean release from existing debt. According to the rules of the Law “On Education in a Russian Organization,” students must repay academic debts within one year from the date of its formation. This period does not include absence for a valid reason (AO, illness, other circumstances).
Thus, whether they give academic leave with debts is decided at the level of the educational institutions themselves. There are known cases where students were expelled for poor academic performance. Under some circumstances, management will meet halfway, setting a condition for closing the remaining session debt.
How should debts be repaid while on vacation?
The provisions of the law do not provide for students to attend classes and pass intermediate and final certifications during academic leave. However, passing exam debt during academic leave can occur by agreement with teachers and the dean's office. In most cases, the fastest possible closure of educational “tails” is welcomed.
The rules for obtaining academic leave will be discussed in the video:
Receipt higher education – important stage in the process of socialization and learning of a person, therefore, if a student has a question about how to take an academic leave, this means that there are serious obstacles to continuing his studies. Any form: full-time, part-time, evening, free attendance - requires the student to appear at the educational institution at least once per session. And without good reason, missing lectures and seminars is more expensive for yourself. But if circumstances are such that it is physically impossible to appear at a university or college, there is only one solution - to go on academic leave. The maximum period for which the alma mater management is obliged to release its ward is two years. But there must be really good reasons for such an indulgence.
Academician: general concepts
An academic deferment from the educational process refers to a temporary leave of absence during which a student at a college or university simply forgets about his responsibilities regarding his studies. The academy will continue strictly until the period designated by the applicant himself. Therefore, before taking a leave of absence, you need to calculate how long you will need to be removed from school. In some cases you can get by with a year, in others you will have to legally take two years off. You can visit the academy as many times as needed during the entire academic period. This is how the order of the Ministry of Education and Science of our country, number 455, formulates this rule. Taking academic leave, which is naturally not recommended, right during the session: there is a possibility that the management will not have time for this private problem. It's better to take it for two or three whole semesters.
What conditions does an already obtained academic qualification require:
- the student is completely exempt from attending lectures, seminars and rating controls, from taking tests and exams, as well as from undergoing educational practice, if required by the institute;
- A student studying on a contract basis is not required to pay nursing fees to the academy. If one semester was paid for, and the deferment had to be issued unexpectedly, then the money must be returned or registered as future contributions;
- the student also does not have the right to live in the dormitory assigned to him;
- Before taking a leave of absence, you need to check with your educational institution about the possibility of receiving any payments. Of course, the student will no longer have a scholarship. But if academic leave is taken out for health reasons, then you can write an application to receive monthly compensation;
Important! If the student specified in his application exact dates for which he should be granted a deferment, then before the end of the specified period he has no right to begin educational activities. But if necessary, he can submit another application, and if the rector’s office cooperates, then the academic leave at the university can be completed earlier.
Who can apply for an academic
The procedure for granting academic leave should be well known to students. A deferment is granted only in connection with truly important changes in life. There are two broad categories of reasons for which the administration may allow a student to skip the educational process. This is an academic leave for family reasons or medical reasons. The first group includes reasons such as:
- unexpected change of residence;
- forced relocation due to a change of job;
- joining the Armed Forces;
- sharp deterioration financial situation, in which it is impossible to pay for studies;
- other serious problems with the family.
Read also The procedure for dismissing employees on maternity leave during the liquidation of an organization
The second group of reasons includes the following:
- the need for a serious medical procedure, a sharp deterioration in health;
- the need for long-term sanatorium or rehabilitation treatment;
- development of cancer;
- the need to care for a sick relative;
- pregnancy;
- newborn care.
In what other cases an educational deferment may be granted is decided by the rector’s office. If the university or college is quite compact or located in a sparsely populated area, its management may decide to grant leave for other, less significant reasons. It will not be possible to take an academic course without any reason at all.
Many first-year students think about whether it is possible to take an academic leave if this time you are poorly prepared for the session or did not have time to write your thesis. In most cases, this idea fails because the management of the university or college does not need to stand on ceremony with an irresponsible student.
Academic registration rules
Before taking a leave of absence, you need to collect a certain package of documents. Without evidence, you are unlikely to go away for such a long period of time on your urgent matters. How to get academic leave and what needs to be presented:
- application from the student indicating the timing of the deferment;
- a certificate from a medical institution about health problems;
- a certificate from the antenatal clinic if there is a fact of pregnancy;
- a document from the military registration and enlistment office confirming the need for military service;
- papers confirming financial instability in the family: a certificate of bank debt, if any, papers from employment centers when registering; if you take into account the wealth of the whole family, then you will need certificates from the social security authority and papers on income from places of work;
- for those who plan to take an academic leave in connection with a change of job - present a document confirming the need to preserve this workplace for a particular student.
If you need academic leave in the correspondence department, you will need to submit all the same documents. But in this case, just as in the situation with evening studies, it is worthwhile to tighten up all the debts. Representatives of the administration or other responsible persons have the full right to refuse to grant a deferment if academic discipline has been violated.
It seems it’s time to open a legal consultation on our blog. We have received several letters asking for information on the rules for granting academic leave in 2015, explain the legislative nuances. To write a detailed article on how to get academic leave, the editors of Studlans turned to a lawyer.
We decided to write a post in the form of questions and answers regarding academic leave. If anything remains unclear, ask in the comments, we will forward your questions to a lawyer and continue the topic!
The answers are given according to the state of the legislation as of 2015.
What is a sabbatical leave?
Academic leave is a period for which an educational institution gives a student temporary permission to stop receiving education (higher or secondary vocational). Academic leave is granted on the basis of valid reasons that make full-time study impossible. A student who has received an academic leave of absence is not considered expelled.
Academic leave is granted:
- students;
- cadets;
— graduate students;
- adjuncts;
- residents;
- trainee assistants.
What laws regulate the procedure for granting academic leave?
Academic leave is granted on the basis of clause 12, part 1, art. 34 of the Federal Law of December 29, 2012 No. 273-FZ “On Education in the Russian Federation”, which came into force on September 1, 2013. This is a basic legislative act that establishes the right of students to receive academic leave.
Specific provisions for granting academic leave are established by by-law - Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455 “On approval of the procedure and grounds for granting academic leave to students.”
The Order has an Appendix - “Procedure and grounds for granting academic leave to students” . This is the main document that determines the solution to most issues related to the academician.
But to resolve some specific issues, it is necessary to turn to other sources. Thus, closely related to obtaining an academic degree due to pregnancy are the issues of granting maternity leave, as well as parental leave until the child reaches the age of three years. This issue is not disclosed in the Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455, therefore it is resolved on the basis of the already mentioned Federal Law “On Education”.
Issues related to deferment from army conscription during academic leave are regulated by Art. 24 of the Law “On Military Duty and Military Service”.
Issues related to the payment of scholarships are regulated by Order of the Ministry of Education and Science of the Russian Federation dated August 28, 2013 No. 1000.
How to take a sabbatical?
The algorithm for obtaining an academic degree is as follows:
- You collect documents confirming extenuating circumstances due to which you have to interrupt your studies.
- Write an application addressed to the rector of the educational institution.
- Attach documents supporting your request to your application.
- Submit an application with documents to the rector’s office.
What documents are required to apply for academic leave?
To apply for academic leave, you must provide along with the application documents proving that the student is unable to attend classes. Depending on the circumstances, these may be:
— medical certificates 027/U and 095/U;
- summons from the military registration and enlistment office;
— other documents (for example, confirming the illness of a relative, an invitation to study abroad, etc.).
On what grounds can academic leave be granted?
The application for academic leave must indicate on what basis the student requests a break from studies. The circumstances on the basis of which academic leave is granted can be divided into conditional and unconditional.
Unconditional circumstances include:
— medical indications that prevent the continuation of education and confirmed by the conclusion of a medical commission (including pregnancy);
- conscript military service.
The conditional ones are:
- family circumstances;
- other circumstances.
Here the management of the educational institution decides how valid the reasons are that prompt the student to interrupt his studies.
Student, remember: problems with passing the exam are not a justification for the academician! If you have given up on studying, take care of very convincing, preferably unconditional, justifications for receiving academic leave. The rector’s office will definitely find out how you are studying, and if they suspect you of trying to avoid a well-deserved expulsion, they may ignore family and especially “other” reasons for your application.
Is it necessary to somehow confirm the justifications specified in the application for academic leave?
Necessarily. The rector's office will not take your word for it, even if you bring your application on crutches or demonstrate obvious signs ninth month of pregnancy. Please note that even in the case of unconditional medical indications, certificates must be prepared according to the rules (forms 027/U and 095/U).
As they say, “without a piece of paper you are a bug.” It is impossible to fight the university bureaucracy; you have to play by its rules.
Where can I download a sample application for academic leave?
An application for academic leave is written according to the usual standard. Indicated:
— position and full name of the head of the educational institution;
— information about the applicant (including information about the faculty, specialty, group);
— the word “Statement” is placed in the center;
- a request for academic leave is stated on a new line;
— the justification for its provision is indicated, along with a list of attached documents;
— the date for drawing up the application is set;
— the applicant’s signature completes the document.
You can find a sample application for academic leave on our website.
How long is the sabbatical leave?
Maximum duration of the academy – two years. Most often, the student is given a year. If the problems that led to the interruption of studies have not disappeared, you can take another academic leave.
How many times can you take academic leave?
You can take an academic course as many times as you want (but only if you provide compelling reasons). The law does not limit a student’s number of academic leaves.
Is it possible to extend academic leave?
Strictly speaking, academic leave is not extended; if necessary, a new one is simply taken. But in colloquial speech and even in legal advice they often talk about extending academic leave, so you can use this expression.
You just need to remember four important things:
— if an extension is necessary, a new application for academic leave is written;
- documents confirming the presence of the extenuating circumstances, forcing the student to interrupt his studies (that is, the entire procedure is repeated);
— budget place guaranteed to be preserved only during the first academic year;
— the deferment from conscription applies only to the first academic leave.
Who decides on granting academic leave?
This decision is made by the head of the educational institution (usually the rector). The authorized person can also make a decision official. In any case, the legislation allows 10 days from the date of receipt of the application for academic leave to make a decision.
Can they refuse to grant academic leave?
The management of the educational institution has the right to refuse the applicant if it considers the circumstances that prompted him to take a break from studying are not convincing enough.
How to take academic leave for medical reasons?
Academic leave due to illness is quite easy to obtain, since medical indications are considered the most objective grounds for a break in study. But not every illness can justify the need for an academician. The decision as to whether a student can continue studying or whether he needs a break to recover his health is made by a medical commission.
Documents required to consider this issue:
1) certificate of temporary disability (form 095/U);
2) an extract from the medical history (according to form 027/U).
You should contact the management of the educational institution with these documents, who will give you a referral to undergo a medical examination. Usually the commission takes place at the student clinic. If the medical expert commission recognizes the need for a break in the educational process, the university provides the student with an academic.
Do they provide academic leave for non-medical reasons?
Yes, such a possibility exists. You can get an Academy:
- if you wish to serve in the army by conscription;
— in case of family circumstances forcing the student to postpone further education;
- in other cases when objective reasons prevent the continuation of education.
The concept of “other circumstances” is very broad, but it should be taken into account that the university may consider them insufficient to grant academic leave. For example, an invitation to work or study abroad can be regarded as both a valid and disrespectful reason, depending on the position of the administration. It happens that students are even provided with an academy so that they can participate in a television show. But this is the good will of the leadership of the educational institution, and not a rule.
We also note that for students who study well, it is easier to get an academic degree due to other circumstances. If a student has problems with his studies, the rector’s office may consider an application for the provision of an academic position as an attempt to evade the session.
Is it possible to take academic leave during pregnancy?
Pregnancy is a medical condition and is an unconditional circumstance justifying academic leave. To go on academic leave due to pregnancy, you must:
— receive a certificate in form 095/U and an extract from the outpatient card of the antenatal clinic about registration due to pregnancy;
— apply with these documents to the dean’s office or rector’s office of the educational institution;
— receive a referral to undergo a medical expert commission (usually it is carried out at the student clinic);
— pass the commission;
— attach the commission’s decision to the application for academic leave.
Is it possible to extend academic leave to raise a child up to three years?
In the Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455 “On approval of the procedure and grounds for granting academic leave to students,” there are no special instructions on the provision of academic leave for the purpose of raising a child. But clause 12, part 1, art. 34 of the Federal Law of December 29, 2012 No. 273-FZ “On Education in Russian Federation» provides for the observance of women’s rights regarding the receipt of maternity leave until three years(according to general provisions current legislation).
How to extend academic leave in practice? The algorithm is simple:
1) receive your first academic degree during pregnancy (for two years);
2) after the expiration of the first academic year, you submit an application for the second one - for family reasons (for another two years).
Is academic leave granted for family reasons?
Yes, this is a fairly common reason for getting an academic degree. For example, the justification may be the need to raise a child, care for a seriously ill relative, or even a complex financial situation in the family. All these and other family circumstances must be documented.
But keep in mind that the management of the educational institution has the right to refuse a student. When making a decision, the current circumstances in the student’s life are taken into account, and the objectivity of the reasons prompting them to interrupt their studies is analyzed. The decision in each case is made individually: one student may be given an academic permit, and another, under the same circumstances, may be denied. For example, a refusal may be caused by the suspicion that the student is just trying to solve problems with the session.
Sometimes the university offers alternative solution question: for example, if a student is in a difficult financial situation, forcing him to work, he may be advised to transfer to the correspondence department.
Is there a sabbatical leave for military service?
It would seem, why would a full-time student take an academic course for conscription service? You graduate from high school or are expelled, then you will serve. However, in some cases, students prefer to take a break educational process and serve in the army - usually for the purpose of a future career. In this case, you can take a student on the basis of a summons from the military registration and enlistment office, and then return to the university.
Is it possible to take a sabbatical during the first year?
You can take an academic course at any stage of your studies. The legislation does not place restrictions on this issue, since health problems or other circumstances that impede learning can arise at any time.
You just need to remember that the university management treats students taking academic leave in their first year with special attention and especially carefully analyzes the rationale for the application. Considering that before, you can understand the administration! So you shouldn’t hope that an academic will save you from bad studies.
Is it possible to take a sabbatical leave in the fifth year?
Yes, you can take an academic leave in the 5th year. For example, if a fifth-year student becomes pregnant or a fifth-year student ends up in the hospital with a compound fracture, the university will definitely accommodate. But the rector’s office looks at fifth-year students, as well as first-year students who submit applications for academic studies, with increased attention: is there an attempt to cheat because of an unfinished diploma?
Do they give academic leave in graduate school?
Postgraduate students, like students, have the right to receive academic leave, since postgraduate study is part of the educational process.
Is it possible to get an academic leave if you have academic debt?
In most cases it is impossible. But the university can accommodate the student halfway if there are clearly objective reasons for receiving academic leave. For example, if a student with debt received a severe injury during an additional session, he may be provided with an academic loan on the condition of handing over his “tails” after its completion. Or, as an option, give an academic leave with a transfer to a course below.
Is the stipend paid during academic leave?
This issue is regulated by a special by-law - Order of the Ministry of Education and Science of the Russian Federation dated August 28, 2013 No. 1000 “On approval of the Procedure for the appointment of state academic scholarships and (or) state social scholarship students studying full-time at the expense of budgetary allocations from the federal budget, state scholarships to graduate students, residents, assistant trainees studying full-time at the expense of budgetary appropriations from the federal budget, payment of scholarships to students of preparatory departments of federal state educational organizations higher education students studying at the expense of budgetary allocations from the federal budget."
According to paragraphs. 13 – 14 of this Order, the grounds for termination of payment of scholarships (both state academic and social) are:
— expulsion from an educational institution;
— academic debt;
— receiving a “satisfactory” grade during the session.
Academic leave is not included in the list of reasons for which the payment of a scholarship is terminated. Being in an academy in itself does not create academic debt. So, if during the previous session you received only “good” and “excellent” in all subjects, and now you have taken an academic degree, you will be paid a scholarship.
Are any monetary compensations paid during academic leave?
A student who has received an academic degree on the basis of medical indications receives additional monetary payments in accordance with a special by-law - the Government Decree “On approval of the procedure for the appointment and payment of monthly compensation payments to certain categories of citizens.” True, cash payments during academic leave are small - only 50 rubles per month.
To receive compensation payments, you must provide an application with relevant documents to the rector's office (you can indicate this point in the application for academic leave). Compensation begins to be paid from the date of granting the academic leave, if the application for it is received no later than 6 months from the date of granting leave. If the student comes to his senses after six months, payments will be received no more than 6 months from the day of the month in which the application for compensation was submitted.
Female students on parental leave until the child reaches the age of three receive a monthly allowance in accordance with Federal Law No. 81-FZ of May 19, 1995 “On state benefits for citizens with children” (with subsequent amendments and additions).
Is a student provided with a dormitory during an academic leave?
It's a difficult question. Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455 “On approval of the procedure and grounds for granting academic leave to students” refers us to Art. 39 of the Federal Law of December 29, 2012 No. 273-FZ “On Education in the Russian Federation”. And it says that the student’s dormitory is provided...
... if such organizations have appropriate specialized housing stock in the manner established by local regulations these organizations.
Any questions? Ask in the comments!
When studying at a higher educational institution, in exceptional cases, a student can take out an academic leave (AO). There are certain rules for its provision. They are regulated by Order of the Ministry of Education of the Russian Federation No. 2782 dated November 5, 1998. It provides not only the definition of the very concept of joint stock company, but also the grounds and procedure for obtaining it.
Grounds for obtaining JSC
The reasons why a student wants to get an AO must be quite compelling. The rector makes the decision educational institution, therefore, there must be compelling justifications that are designed to convince management of the need for temporary suspension from school.
The grounds for the request are:
- medical indications (including pregnancy);
- other exceptional cases.
The latter reasons include:
- family circumstances;
- trip abroad for educational purposes;
- natural disasters (floods, hurricanes, war, etc.);
- undergoing an internship that is not provided curriculum University.
Family circumstances
Family circumstances include the following situations:
- (provided for care of a child whose age is not more than three years). It is worth considering that if both parents, father and mother, are students, then both of them can apply to take AO.
- Caring for sick relatives in a situation where there are no other family members nearby.
- Unforeseen financial difficulties.
It is also worth noting the deferment from the army. If it is the first time taken at the university, the student has the right to receive a temporary suspension from studies.
Documents for applying for academic leave for family reasons
Granting academic leave to students is impossible without submitting the appropriate documents indicating the reason. The latter must be indicated in the application submitted to the dean's office by students for consideration by the rector. In this case, it is necessary to attach documents confirming the difficult situation.
If an academic leave from the university is taken, the student must submit a copy of his birth certificate. If constant supervision is required for any close relative, then a certificate from the appropriate one should be shown. It should indicate not only the diagnosis of the patient, but also the need daily care. Here it is recommended to attach a certificate of family composition, according to which it will be clear that the student is the only person capable of looking after a relative.
Documents for registration of academic leave for other reasons
If you take an academic leave from the university, the reasons for it are a deterioration in your financial situation and the inability to pay for tuition, then the corresponding document must be submitted. If the family’s income has sharply decreased (for example, due to job cuts), then you need to show a certificate of family income.
If a student takes academic leave from the university for long-term treatment of any illness, then this reason should be confirmed by a medical certificate from a clinical expert commission.
Receiving education abroad must also be confirmed by relevant documents, thanks to which a temporary interruption of studies is carried out.
If you decide to get a joint stock company, you should carefully prepare all the documents. They must be formatted correctly and correctly state the essence of the issue. This is the main aspect of considering a request with a positive decision.
Nuances of academic leave
Both full-time and part-time students can take the AO. After receiving a positive decision on a temporary interruption of studies, a certificate is issued with information about courses attended, lectures, seminars completed, grades for exams and tests. Having in hand this document, the student can be reinstated in another university for a similar specialty.
It is impossible to issue an academic leave to a student if he has any debts on passing exams and tests. During an interruption in studies, hostel accommodation is not provided and no scholarship is awarded.
If a student is studying in a paid department, then no money is charged for academic leave. If a large amount was previously deposited, it is transferred to the next course.
Academic leave usually lasts 12 months, but can be extended if necessary. During the entire period of study, AO is provided to the student once.
Thus, it is possible for a student to take an academic leave from the university, but for this it is necessary to correctly justify the reason for interrupting his studies. You should also prepare the relevant documents.
